Rules for participation in the European Union mini-projects competition

CONDITIONS OF PARTICIPATION IN THE COMPETITION. Legal entities registered in Ukraine may take part in the mini-project competition: those engaged in profitable activity, non-profit organizations, educational institutions, mass media. Preference will be given to organizations that have proposed mini-projects for implementation in the districts of Volyn oblast and have positive experience working with communities of villages and cities of district subordination. Applicant organizations must have a good reputation and the experience necessary for the implementation of the mini-project.

REQUIREMENTS FOR THE MINI-PROJECT:  The mini-project must be based on real needs, contain innovative ideas and be aimed at the development of small and medium-sized entrepreneurship and/or assistance in carrying out regulatory reform;  The content of the mini-project must be presented concisely and have a realistic and clear implementation plan.  The expenses for the mini-project must be justified and correspond to its goals;  To carry out the mini-project, the recipient of funding must have qualified execution personnel;  It is necessary to clearly define the expected results of the mini-project and the methods of their qualitative and quantitative evaluation;  The results of the mini-project must be achieved in accordance with the implementation deadlines envisaged by the mini-project and according to the term of funding provision.  The measures envisaged in the mini-project must be completed by 30.12.2004.  Expenses for equipment necessary for the implementation of the mini-project must not exceed 10% of the total amount of the mini-project.

PROCEDURE FOR SUBMISSION AND REVIEW OF THE MINI-PROJECT. To participate in the mini-project competition, it is necessary to submit three copies of the application in Ukrainian, three copies of the application in English, three copies of information about the mini-project applicant in Ukrainian, three copies of information about the mini-project applicant in English, as well as the appendices specified in the application form. The above-mentioned documents must be submitted in person or sent by mail to the representative office of the EU Project in Volyn oblast at the address: Ukraine, 43021, Lutsk, Vynnychenka St., 67, office 307,309. Applications drawn up in free form and/or submitted in electronic form will not be considered. The final deadline for submitting applications is 20 March 2004. The EU Project notifies only the winners of the competition result. The list of winning organizations will be made public after 20 April 2004 on the EU Project website www.ismee.com.ua

EFFECTIVENESS EVALUATION AND MONITORING. During the implementation of the mini-project, the expert commission will evaluate the activity of the organization (aimed at implementing the mini-project) that received funding, with the aim of: 1. Making sure that the funds are used effectively and in accordance with the Funding Agreement. 2. Studying the results of the provided support for the development of small and medium-sized entrepreneurship and/or carrying out regulatory reform To conduct project monitoring, periodic reporting on the work performed and expenses incurred is used. The final substantive report must include an evaluation of the effectiveness of the mini-project in accordance with the criteria defined therein. In addition, members of the expert commission will periodically visit the organizations that received funding. These mechanisms make it possible to clearly track the implementation of the project. The use of other types of monitoring is also possible.

CONDITIONS OF FUNDING FOR MINI-PROJECTS. The maximum amount of funding for a mini-project will be 5,000 EURO. Potential recipients of funding should bear in mind that proposals for funding in the maximum amount will be considered longer and will have lower chances of approval. When determining the priority of providing funding, the project that is co-financed is more attractive. In this case, it is necessary to provide a clear description of the role and functions of the partner in the implementation of the mini-project.

APPENDICES TO MINI-PROJECTS. Add the following documents to your application: 1. A copy of the registration certificate of the organization submitting the application. 2. A copy of the charter of the organization submitting the application. 3. Letters from partner organizations in the mini-project (if any) participating in the mini-project competition. The letters must contain a clear description of the functions of the partner organization, indicating the form and amount of co-financing of this mini-project.